Sample Grant Example
Guidelines for grants to The Royal Canadian Legion, Ontario Provincial Command Branches and Ladies’ Auxiliary Charitable Foundation, must include the following in their submissions:
- The name, address of the grant recipient (organization, charity, etc.) and the main contact person for the request including the location/site where the funds will be appropriated.
- The Registered Charity number (if applicable).
- A list of the names of the Board of Directors.
- The amount of capital funds requested (excluding taxes, shipping) and specific purpose for the funds.
- A detailed budget showing how the grant is to be expended.
- An Electronic Funds Transfer form (EFT) and Void Cheque for Direct Deposit of grant.
- One (1) copy of the submission is required on official letterhead including one (1) copy of the financial statements. Include the financial statements pertaining only to the institution applying for the grant. If your organization is governed by a municipality or foundation, send only the part of the financial statements that applies to your department. Fire Departments may provide a List of Revenue & Expenses for the year to complete the submission. Submissions must be completed on 8.5 x 11 sized paper.
- Endorsement of the submission by two authorized signing officers of the organization making the application (i.e., Chair, Treasurer, Executive Director).
- Endorsement from the authorized signing officer of the Recipient of the Grant (facility) i.e., Hospital (Parent Company i.e., VP, CEO). An endorsement from the Municipal Clerk is required if the submission originates from the town fire department.
- SUBMISSIONS MUST BE E-MAILED in PDF format only. FAXED OR MAILED COPIES ARE NOT ACCEPTED. Email directly to the Foundation Secretary via charitablefoundation@on.legion.ca. Applicants will be notified within 14 days of receipt of submission advising if complete or missing documentation if time permits.
- Grant recipients must provide a current Purchase Order via E-mail in PDF format. The Purchase Order must be dated between the year the submission is received and May 31st of the following year after its approval.The Purchase Order must show the cost of the equipment and the actual equipment as approved by the Directors. Fire departments may provide a bill or an invoice in lieu of Purchase Order to receive the grant.
- Successful recipients must arrange grant presentation and photo opportunity with the Legion Branch assigned to the submission. Funds will be sent via Electronic Funds Transfer following grant presentation and once (EFT) direct deposit information has been received at Ontario Command.
- Successful recipients may be awarded a grant for Two consecutive years and then are required to abstain for One year before another submission can be made.
- Please be precise and accurate in your submission. Late submissions will not be considered. The submission must be received via the email address charitablefoundation@on.legion.ca no later than the LAST FRIDAY OF APRIL.
Revised: July 2023